The E-invoicing Checklist: create your e-invoice [part 9]

August 17, 2012  |  Electronic Invoicing, Publications

You know about payment instructions, clarity, comprehensibility and a bunch of other stuff by now thanks to this series about the E-invoicing Checklist. Next step: actually creating your invoice. What to pay attention to when generating an e-invoice? Once all the invoice data is available on your computer, the invoice can be created in your financial software or online application. Make sure that the invoice is made in accordance with the applicable legislation in your country.

Check for accuracy and completeness

Before the invoice can be created, you must verify the invoice data is correct and complete. See the chapter: CONTENT - TAX REQUIREMENTS / SIMPLE INVOICE.

Make clear who created the invoice

It has to be clear who created the invoice once the invoice is created. Was it you, your customer (self-billing) or a third party (consolidator, bank)? If a supplier invoice is sent on your behalf, make sure an explicit contract with this service provider is available.

Ensure accountability

The person who makes the invoice has to take measures to ensure the accountability of the invoice within the financial administration. Ensuring accountability implicates that you are in control, at least with regard to the integrity and authenticity of the e-invoice (and preferably also your financial administration). See also chapter: ENSURE ACCOUNTABILITY.

Create the invoice in the appropriate file format

The choice for an electronic format depends heavily on what your customer agrees to, or what is custom behaviour in your sector. Possible formats are: PDF, HTML, UBL, CIIv2, EDICOM, ISO20022, Word, sector specific standards, and so on. Of course you could force a format on your customer, but that could hinder massive adoption by your customers and therefore your ROI on e-invoicing/e-billing.

Previously published articles in this series:
New series: The E-invoicing Checklist [part 1]
The E-invoicing Checklist: Manual [part 2]
The E-invoicing Checklist: Current EU e-invoicing basics [part 3]
The E-invoicing Checklist: The new EU E-invoicing Directive [part 4]
The E-invoicing Checklist: content – tax requirements [part 5]
The E-invoicing Checklist: content of the simple invoice [part 6]
The E-invoicing Checklist: content clarity and comprehensibility [part 7]
The E-invoicing Checklist: content payment instructions [part 8]

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