Spain decentralises B2G e-invoicing entry points. Facturae helps out

On 25 June, Order HAP-1074-2014 was published in the Spanish Official Gazette. This allows for Spanish national, regional and local public administrations to have their own general point of entry for electronic billing.

In other words, the Law grants each agency the necessary capabilities to develop its own entry and registration systems for e-invoices, provided they adhere to the technical and functional criteria described in Order HAP/1074/2014, published June 25 in the Official Gazette.

Along with these measures, Order HAP/1074/2014 also refers to the interoperability of services with the billing systems of suppliers (Article 7) and sets out the features of the General State Administration General Entry Point for Electronic Invoicing, aka FACe.

The aim of these step is to provide greater protection for suppliers. Facturae takes this to the next level.

Two ways to submit e-invoices

In addition, as provided in Article 3, suppliers will have two options when it comes to submitting e-invoices through general entry points:

  1. Doing it individually with a web portal
    This option is intended for companies that issue a very low volume of invoices, as the process is carried out manually.
  2. Using a web services communication system.
    This electronic” solution provides added benefits, as it is integrated with the internal management system and automates the whole process: everything from sending to control and traceability of the invoices.

Digital certificate: EDICOM is your one stop shop

In any case, communication between the supplier’s system and the service must be signed using a certificate from an authorized provider. In this sense, EDICOM is authorized to act both as technological provider of electronic invoicing services and as certification authority, so there is no need for clients to turn to third parties. EDICOM is your one stop shop

Once the electronic invoices are submitted via the pertinent general point of entry, they are forwarded to the accounting office to be entered in the registry. This way, suppliers will be able to track their bills. However, it will be mandatory to include certain additional fields in the bill. These are described in the annex to this new order and identify the recipient agencies of the invoice by means of an identification code.

EDICOM’s Facturae: Direct connectivity with any Administration

The rollout of Facturae in the different autonomous communities is a reality. Regions such as La Rioja, Galicia, the Valencian Community and Catalonia already have their own general entry points for electronic invoices.

To this end, the EDICOM team has developed a powerful infrastructure that ensures connectivity with any regional or local authority or public organism, with connectivity and full integration with the internal management system guaranteed. Additionally, this Public Administrations HUB is permanently updated with the different communication protocols set by each of the general entry points.

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