How to comply with the South African Revenue Service’s e-invoicing obligations

January 31, 2013  |  Africa, Electronic Invoicing, Legal

South African E-invoicing is not free from regulation. No Mister! Several applicable regulations must be considered and complied with in order for e-invoices to be lawfully binding.

South African E-invoices will be valid in law and binding if the following legal requirements prescribed under the ECT Act are met:

  • The e-invoice is accessible in a form in which it may be read, stored and retrieved by a customer, whether electronically or as a computer printout, as long as such information is capable of being reduced to electronic form by the party incorporating it.
  • The information contained in the e-invoice is accessible and usable for subsequent reference.
  • The integrity of the information contained in the e-invoice passes the assessment requirements prescribed under the ECT Act (that is an assessment of whether the information has remained complete and unaltered, the purpose for which it was generated and all relevant circumstances).
  • Information required to be retained by law is accessible for subsequent reference, that is the e-invoice is accessible in the format in which it was generated, sent or received or an alternative format which can accurately represent the information.
  • The origin or destination of the e-invoice and the date/time it was sent or received is determinable.
  • Any signature requirement will be met where a method is used to identify the person and indicate the person’s approval of the information communicated.

Source: E-Invoicing: Are you in breach of Sars’s rules?

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