Aberdeen City Council (Aberdeen) is anticipating significant cost savings per annum by implementing Cloud Invoicing, a hosted eInvoicing solution from Advanced Business Solutions and powered by CloudTrade. The solution will go live in October 2014.
Aberdeen will use Cloud Invoicing to speed-up the processing of approximately 75,000 invoices each year from 147 registered suppliers and remain compliant with Government late payment legislation. The solution will also substantially reduce administration costs and time associated with printing, postage, data entry and document handling by fully automating Aberdeen’s accounts payable (AP) processes.
Some more details:
- Cloud Invoicing will integrate with Aberdeen’s current accounting system, eFinancials, which is also provided by Advanced Business Solutions.
- PDF invoices sent to a designated email address are automatically detached via the hosted cloud service which extracts all of the invoice data. This data is then converted into an eInvoice that eFinancials can interpret and validate before processing payment. No manual intervention is required for this process.
- Original PDF invoices will be stored on the Council’s document management system which links to the relevant transaction records in the invoice register. This ensures quick and secure online access to images without the need to handle paper.
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