Basware makes ‘opt-out’ as default via ‘E-invoicing Switchover’

December 10, 2013  |  Adoption, Electronic Invoicing

OptOut 150x150 Basware makes opt out as default  via E invoicing SwitchoverMany international companies still struggle to establish consistent electronic invoicing across their large and heterogeneous customer bases. Many companies would like to receive 100% e-invoices, as they see the efficiency, cost, visibility and cash flow benefits they can achieve. The key to achieving this lies on the side of the invoice sender. That is why Basware has introduced “E-invoicing Switchover”.

Free customer onboarding portal and opt-out as default

With this launch, Basware is offering large companies a 100% e-invoice sending solution, introducing ‘opt-out’ as a new roll-out method to connect customers.

The first of two cornerstone of the E-invoice Switchover proposition is a free customer onboarding portal that makes it easy for any company to go through this transition. The second cornerstone is  the default opt-out approach: the use of e-invoicing is assumed and paper-based invoices are only implemented for those that specifically request them. This is radically different approach, challenging EU law on e-invoicing (adoption).

Basware e-invoicing portal acting as additional e-invoicing delivery channel

The ‘E-invoicing Switchover’business model can be tailored to suit each business environment and, importantly, this does not require every business, customer and supplier to be using the same e-invoicing tool.

The Basware Portal provide a secure, easy to use e-invoice channel designed for companies who have no capabilities or invoice processing systems to receive e-invoices. After receiving notification of the arrival of the new invoice via email, invoices can be viewed, sorted, stored and downloaded from the portal, with any dispute or comment being easily handled from within the system.

Lode Reyskens, ICT business analyst at Philips:

  • “At Philips we strive to optimise our internal processes to ensure maximum energy savings and efficiency. One of the major projects we have initiated in this regard is the delivery of electronic invoices, replacing the paper version. This enabled us to bring our paper flow down to a minimum, while providing the customer with the required information in a fast and correct manner,”
  • “The Basware Commerce Network supports just about any international invoice format and facilitates communication at all levels, such as via Value Added Networks, or via the Internet. This enabled us to quickly start sending electronic invoices to our integrated EDI partners. We can easily deliver invoices to the customer in other formats too, e.g. on paper or in PDF. That’s why we are currently setting up a process for delivery via other channels, so we can offer electronic invoices to all our customers.”

Rutger Frissaer, e-Consultant at Staples Advantage:

  • “Customers can choose between an interactive or an automated way of working, depending on their profile and the number of invoices they receive.”
  • “Our staff no longer have to waste valuable time creating invoices manually, printing them, putting them in envelopes and mailing them. They can therefore focus on more productive tasks. Furthermore, our cash-flow position has improved thanks to a shorter DSO cycle (Days of Sales Outstanding). Finally, we have also greatly reduced our paper consumption and once the invoices have been sent, they are stored on a secure electronic platform during the entire retention period.”


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