e-Invoicing and e-Archive Invoicing in Turkey, an update

September 6, 2016  |  Asia, Compliance, Electronic Invoicing, Europe

We, FIT Solutions, would like to point out that the electronic invoicing system in Turkey is consisting of e-Invoice and e-Archive invoices.

e-Invoice system is a structure that circulates only among the registered users. The invoice recipient is required to be on the list of registered users of Revenue Administration (GIB) in order to be able to perform e-Invoice transmission. This system, operating as B2B, functions on a platform in where the Revenue Administration is located at the centre.

The entire sales invoices except the e-Invoice can be transmitted to the end user through e-Archive system. We can say that e-Archive is a type of electronic invoice. The enterprises are able to avoid utilization of paper by processing all their sales invoices on electronic environment through the e-Archive system that can operate as B2B and B2C and take a remarkable step towards the digitalization.

e-Invoice is preferred by thousands of enterprises that are not obliged to use it thanks to reduction of printing, archiving, cargo and notary attestation costs, reporting with a single format and audit facilitation and environmental friendly structure. The e-Invoice used by enterprises has significant economic effects by reducing their paper invoice costs with an average of 6 TL per unit up to 2 kurus (0.02 TL). Thus, 300 e-Invoices can be sent for the cost of 1 single printed invoice.

e-Invoice is distinguished as a solution, which carries the entire sales relevant paper, invoices of an enterprise on the electronic environment. E-Archive and e-Invoice system with its beneficial attributes for the end consumer increase the customer satisfaction accordingly.

e-Archive application with thousands of registered enterprises hosts great facilitations and conveniences for end users especially within the retail sector.

e-Invoices that are directly sent to e-mail addresses of the end users has the entire legal validity of the printed invoices. As these invoices that cannot be altered and falsified are controlled and transmitted on electronic environment, Fraud or illegal cases cannot be encountered accordingly.

The consumers relies more on the invoices through this control mechanism. One of the most important advantages of the invoices sent by electronic means is that they can remain in the e-mails at all times and be found with ease without any waste of time by a simple search function. By this means, distresses and nuisances to deal with lost invoices or badly issued invoices for product returns, warranty processes or invoice objections come to an end accordingly.

More invoice traffic is experienced between the enterprises and end users than the one between themselves. Each year, aside from the additional expenses and costs that billions of invoices issued on paper inflict on the economy, the burden on paper, ink and transmission costs thereof on the environment is quite heavy. Electronic invoices and e-Archive system cancel out the tangible burden by carrying the entire processes and transactions on digital environment.

The enterprises can save on costs such as paper, ink, envelopes, mailing and archiving while benefiting from great advantages by carrying their entire invoices on digital environment with e-Archive. As a conclusion of this advantage provided with this solution, it is seen that enterprises that are not within the scope of obligation also take place on this platform voluntarily.

e-Archive is a system providing opportunity to send your entire invoices to the taxpayers and end users that are not registered on e-Invoice system through electronic environment. You may include all sorts of written and visual messages that you like from advertisement contents and congratulations messages towards the end users on your e-Archive invoices.

You are able to store e-Archive invoices that can also be used as despatch note on electronic environment for 10 years and therefore you relieve of your enterprise from the trouble of storing paper.



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