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Archive for Electronic Invoicing

Co-operation between Basware and Expert Systems increases e-invoicing

September 4, 2008  |  Electronic Invoicing

Basware and Expert Systems have entered into an agreement to further expand e-invoicing in Sweden. Customers of Expert Systems are now able to send e-invoices to all Basware customers and vice versa.
Customers of Expert Systems have previously been able to send e-invoices to other customers. As a result of the new e-invoicing operator connection between Expert Systems and Basware, Expert System customers can send e-invoices to all Basware customers without any additional configuration.

The connection works both ways meaning that Basware customers are also able to send to all Expert System customers without additional configuration.

For more information, please contact Petri Karjalainen, Managing Director, Basware Einvoices Ltd Mobile +358 40 741 6041 For more information, please contact Ewa Klevebro, Sales Director, Expert Systems Phone: +46 (0)70 699 29 30

About Basware
Basware is the global leader in purchase-to-pay solutions with more than 1,200 customers and 650,000 users in over 50 countries around the world. Basware solutions automate business-critical financial processes and deliver value by providing compliance and control, as well as fast return on investment. The solutions are distributed and implemented in Europe, the US, and Asia-Pacific through an extensive network of Basware offices and business partners.

In 2007, net sales reached EUR 73 million. The growth target for net sales for 2008 is 15–25%. Founded in 1985, Basware Corporation is a public company listed on the Nordic Exchange Helsinki. Headquartered in Finland, it has seven subsidiaries in Europe and one in the US.

Weblog: Paper invoices have NO future

August 17, 2008  |  Electronic Invoicing, Publications

It is evident – paper invoices will disappear from the business to business and business to government sectors and then later in practise also in the business to consumer/government to citizen area. The 5 mega-class reasons are exceptionally powerful and clear to see. Everyone will benefit – especially the consumers and tax payers.

It is only a question of time.

And how this can be very short.
In the EU Expert Group work it is becoming clear that there are two domains:

1. Mindset
Once the mindset is that there is NO future for this wasteful practise things will start to happen. And it is already – public sectors in 6 countries and many progressive enterprises have declared e-invoicing mandatory (with near or already passed deadlines). 10 more EU-countries have similar plans. As these heavy duty players defacto force invoice senders to take the step and the market has come up with the needed open standards and economical tools it is inevitable that e-invoicing will be used in all directions. Paper invoices will quickly become an oddity.

Spreading the awareness that paper invoices have NO future is clearly the top priority.

2. Removing obstacles and increasing enablers for a wider unified market
Much of the progress happening now is by necessity countryspecific. Nothing wrong with that – on the contrary – efforts towards moving with the slowest should be firmly resisted. Interoperabity is not that difficult to achieve and move to the coming common mass market standard will anyway take time. But for those who realize how much the continuos improvement in the wellbeing of European citizens is dependent on unifying European markets it is evident that firmer action should be taken also in the crossborder dimension of this omnipresent – and thus so potential document. Economic strength is both a question of scale and today even more of moving faster into the technology-enabled innovation space. Some argue that the share of crossborder invoices out of the total number of 30 billion is so small that there is limited needs for EU efforts. Here one should remember that the very reason for both payments and invoicing being so local and fragmented has been national regulation and infrastructure. Now we are moving towards one-bank-account-being-enough for all of the €-area. What could be the reason for it not being possible to send invoices in the same way? With the right mindset it should not be particularly difficult. But of course it takes the right attitude:

1. the e-invoicing service must be irresistably easy to use for the 24m SMEs (just like payments are starting to be)

2. there must not – in the base case – be any need to invest or install software – just a template in a secure environment – this makes both the knowledge and financial threshold disappear

3. all services where authenticity and integrity is on an acceptable level must be accepted – technology-neutrality (no mandatory PKI seriously adding cost and complexity)

4. electronic documents should not be treated essentially differently from paper documents – they are anyway automatically more safely transmitted and have traceability (the opportunity to fight fraud should naturally be used by creating rules for the network)

Excellent progress is being made – but there is naturally much more to do. But it all starts with the mindset – understanding the inevitability and the reasons for why it should really be speeded up and contribute to a stronger Europe sooner rather than too late.

Published by: Bo Harald

A Control Framework for e-Invoicing

August 15, 2008  |  Electronic Invoicing, Publications

Today’s business processes are to a large extent still paper-based, which results in inefficiencies as paper needs to be forwarded from one employee in a firm to the next either in the same firm or in another firm before it reaches its final destination.
Read more… 

Source: Twist

Infrastructures for electronic invoicing in B2G transactions

July 24, 2008  |  Adoption, Electronic Invoicing

The government of the Netherlands is aiming to be able to process 10% of incoming invoices (i.e. around one million invoices) electronically within three years. The benefits will include corresponding improvements in efficiency, reductions in errors and cost savings. Yet e-invoicing does not seem to be taking off. That is why the Ministry of Economic Affairs has commissioned Telematica Instituut and Zenc, within the framework of its Electronic Invoicing Action Plan, to conduct a detailed study of a number of scenarios related to the government’s e-invoicing infrastructure.

The study will produce a selection tool to generate scenarios for the organisation of the e-invoicing infrastructure. The selection tool will take account of such considerations as organisational aspects (whether the work is done in-house or outsourced), security (the authenticity and integrity of the invoice) and invoice validation and transformation.

The project will run for ten weeks, with the final report being presented to the Ministry in mid-August.

For more information: or