Archive for Invoice Automation
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In 2010, ISIS Papyrus energizes its third decade of innovation and excellence. From humble beginnings in a basement home office, ISIS Papyrus is now a global organization with 16 subsidiaries, 3 development centers and over 2000 clients.
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They all use Papyrus Software for corporate business correspondence, transactional documents, business process management, multi-channel output
management, document capture and archiving.
Event
ISIS Papyrus offers an event with a wide range of sessions, case studies, showcases and fora during the ISIS Open House and User Conference from 2-4 May 2010.
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Experts sessions will focus on the unique challenges in your industry. This is your chance to hear how you can make a measurable impact in your organization with Papyrus. It’s a fantastic opportunity to meet like-minded document professionals to discuss best practices and pragmatic solutions to common real-life challenges.
Check the programme
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Leading and award winning player in the field of digital archiving, digitalization and document management joins European platform
Read MoreBasware Connectivity integrates Process including cataloguing, procurement, fulfillment reporting and e-invoicing
Read MoreThe solution worth 180,000 EUR involves the processing of over half a million invoices annually
Read MoreIn coming years invoice conferences will be prepared for Belgian and and European market
Read MoreOnline portal welcomes anyone interested in or linked to e-invoicing and invoice processing
Read MoreBasware: “The ‘buying and paying’ departments will become seen as more than an internal service team within a year”
Read MoreAs part of a CFO Research Series, PROACTIS set out to determine the impact of invoice automation on the financial performance of an organisation.
Read MoreOxfordshire County Council set up a Shared Service Centre, centralising and streamlining Accounts Payable.
Read MoreLast week, Adobe presented its intelligent PDF eInvoicing solution in a white paper. Adobe proposes an end-to-end approach in which the e-invoice is interpretable by both humans and computer systems. The Adobe approach is based on the eInvoicing processes as described by the CEN/ISSS Workshop on Compliance of e-Invoices and is expected to be compliant with EU and respective national VAT regulations.
The importance of the CEN/ISSS Workshop deliverables
The Adobe whitepaper shows once again the importance of the deliverables of the CEN/ISSS Workshop deliverables. At this point the Workshop is in its second phase, having delivered at least one groundbreaking deliverable: the Draft Good Practice Guidelines. These guidelines are available here, here and soon on www.cenfiscalesguidelines.com Some groups with other interests on e-invoicing do not quite agree with these Guidelines. But we arguably can not ignore the fact that this is a serious attempt to remove one of the major barriers on e-invoicing: uncertainty on e-invoicing.
Intelligent PDF: removing barriers?
The intelligent PDF approach presented by Adobe could also serve as a mean to remove a barrier to e-invoicing: adoption in a B2B environment.
E-invoicing is acknowledged to be an unstoppable innovation across and outside Europe. Taking a leap in the future, full scale e-invoicing would mean that the vast majority of organisation is not only sending e-invoices, but also –and this very important– receiving e-invoicing.
One of the results from a major survey conducted by e-business watch showed that most of the companies prefer to receive e-invoices per e-mail in PDF. This is not the answer that some of the BSP would like to hear. But it clearly shows that receivers are in need of control over the inbound e-invoice.
The intelligent PDF approach of Adobe does just that. It combines the humanly interpretable PDF with a for computer systems readable XML format. So now we can receive and read the PDF invoice and having established the perception of control over the e-invoice, we can now extract and import the XML data into our financial software.
This enables e-invoicing between business partners regardless of size, sector, business processes and accounting software. If in fact the intelligent PDF approach guarantees compliance with the respective national VAT legislation, it would also be usable in cross border e-invoicing.
Intelligence in authenticity and integrity?
Interestingly enough, the Adobe intelligent PDF whitepaper mentions the possibility to sign the PDF document. So the PDF document is the format that is being used for formal validation. The invoice’s XML data can be submitted for material validation against external documentation such as supplier contracts. E-invoices archived in PDF/A guarantee the fidelity of the invoice, while the use of XML ensures that invoice data can be transformed to any format required by auditing software.
Maybe it is also interesting to use the XML data for formal validation. This would implicate that not only the PDF document is signed, but also the XML file, for instance with XADES or XMLDSIG. Then, the XML feed can also be used for formal validation even when archived. Additionally it would be very interesting for SME’s to use the PDF document for material validation.
So, the Adobe intelligent PDF is more intelligent compared to the plain old PDF docyument. We can expect it to have an impact on removing the barrier of awareness, including the aspect of adoption by have the perception of being in control. And maybe the approach can be made even more intelligent by incorporating XML signing. This would be very interesting because then it would not matter which document is being used for formal validation: PDF or XML, or both. Creating ease of use (which will be explained in the next Featured Article).
Read the Adobe white paper here:
