Archive for Legal

How the EU directive on electronic invoicing in public procurement was born

EESPA was featured in the latest edition of the prominent 'Parliament Magazine' on the model interoperability agreement. Alongside an interesting two-pager on how the the EU directive on electronic invoicing in public procurement come in to existence. The article unveils that the most difficult part of the negotiations with the council was agreeing on the time period available to contracting authorities and entities before the standard is made mandatory. Definitely worth reading.

Read More

Philips Selects Invoiceware’s SAP Hybrid Cloud for Brazil Nota Fiscal: 80% cost reduction

January 26, 2014  |  Electronic Invoicing, Latin America, Legal

Philips’ global architecture and IT department is dedicated to providing innovation and support services to various business units throughout Brazil. However, the technology landscape was already showing signs of obsolescence and creating a support burden as the more than 140 legacy systems required extensive labor just to perform ongoing annual maintenance.
Add to this another required upgrade of the current on-premise SAP GRC Nota Fiscal and it explains why it select the SaaS-based solution of Invoiceware, replacing legacy on-premise Nota Fiscal software and reducing annual maintenance costs by 80% while increasing productivity within the electronic invoicing operation by 25%

Read More
European Parliament approves three new public procurement directives, effective 2016

European Parliament approves three new public procurement directives, effective 2016

January 21, 2014  |  Europe, Legal, Purchase-to-pay

On 15 January 2014, the European Parliament adopted a package of three new public procurement directives ("Directives") replacing the Public Sector Directive (Directive 2004/18/EC), the Utilities Directive (Directive 2004/17/EC) and introducing a directive on concessions.
The new EU rules on public procurement and concession contracts will ensure better quality and value for money when public authorities buy or lease works, goods or services. They will also make it easier for small and medium-sized firms to bid and include tougher provisions on subcontracting.

Read More

Compulsary Mexican e-invoicing in 2014 [UPDATE]

Mexico’s taxing authority, the Servicio de Administracion Tributaria (SAT), announced last May 31 that all commercial invoice transactions sent by companies earning more than 250,000 Pesos annually must be submitted to the authority in a standard electronic format for approval effective 1 January 2014.
The mandate, which eliminates the use of the legacy CFD process, is expected to affect an estimated 500,000 companies, many of them multinationals with operations in the United States and Europe. Although the change has been expected for some time, the short notice has created a rush to bring systems into compliance before the end of 2013.

Read More

The failure points in the traditional NFe on-premise einvoicing architectures

When you consider the issues and the overall cost to support three components, you can see why companies are looking to use the Brazil NFe version 3.1 upgrade to consider managed service providers that implement, monitor and maintain all three components as a complete end to end solution.
With the operational and audit issues at hand, wouldn’t it be nice to pick up the phone and call one expert, rather than going on “search & rescue” missions to find and fix the problem every time there is an error?

Read More

Top 5 Reasons to use Brazil NF-e 3.1 with Managed Services in stead of On-Premise Solutions

December 11, 2013  |  Electronic Invoicing, Latin America, Legal

Brazil came out with their latest changes in July 2013 – version 3.1 of the Nota Fiscal process. ow is the time to compare your internal costs to solutions that take advantage of Latin America electronic invoicing in the cloud. Now is the time to compare SAP GRC NFe, Mastersaf and Synchro installations with managed service based solutions.

Read More

Portugal mandates use of certified electronic invoicing software

On November 22, 2013, the Portugese Ministry of Finance published Ordinance Nº 340/2013. The ordinance includes modifications to the certification process for electronic billing software and solutions.
As of now all e-invoicing software must be audited and certified by the Portugese Tax Authority: the Direcção Geral de Contribuições e Impostos (the DGCI). That said, all proprietary software will no longer be considered valid without proper certification. Even if it follows the XML file construction criteria with inclusion of the mandatory fields proposed by the tax authorities!

Read More

Invoiceware International Releases SAP E-Invoicing Inbound Receiving and Accounts Payable Solution for Mexico Electronic Invoicing

Invoiceware International extends their native SAP ERP electronic invoicing applications for Mexico to support inbound invoice processing and commercial compliance, also known as three way matching. With some 500,000 companies transitioning to electronic invoicing by January 1, 2014, multinationals need to adapt their inbound receiving and invoice approval processes to handle XML. Companies should expect upwards of 80 to 90 percent of supplier invoices to transition to electronic formats due to this legislation.

Read More

Invoiceware International Updates LATAM SAP E-Invoicing Solutions for 2014 Brazil Nota Fiscal

Nota Fiscal Version 3.10 mandates that all companies operating in Brazil to transition from NFe 2.0 to NFe 3.1 by December 2014. To comply with these changes, Invoiceware International has extended their SAP® electronic invoicing applications and On Demand Latin America E-Invoicing Network to comply with the latest version of Nota Fiscal. Key features are: Turn-key E-Invoicing Platform & SAP extensions, Multilingual Project Management, and Guaranteed Compliance.

Read More

Combatting fraud and increasing security with the Brazilian ‘Receiver Respons’

Brazilian NF-e legislation prescribes that electronic invoice NF-e receivers have to perform process updates towards the tax authorities on the e-invoices received. The Receiver Response has already been made mandatory for fuel distributors, service stations, carriers and retail fuel resellers. And it is expected to be extended the next few years.
The first aim of the mandatory use of "receiver responses' is to provide greater security in combatting company fiscal transactions. It also provides the receiver with legal security. For example, an Invoice for which the confirmation event is issued can no longer be cancelled by the issuer.

Read More