Archive for Adoption

European Commission: webpage on e-invoicing

November 25, 2008  |  Adoption, Electronic Invoicing

At the start of 2008, the European Commission has set up an Expert Group on the subject of electronic invoicing. The thirty members of the Expert Group should represent all key stakeholders concerning e-Invoicing. The members shall be appointed by the Commission from specialists with competence in the area of e-Invoicing on the basis of applications from industry associations, public sector bodies and individuals representing the interests of all or part of public sector, enterprises and ICT, consumers, financial service providers and standardisation organisations in the field of e-Invoicing.
It is expected that an interim report will be published early 2009, describing the proceedings on the work of the expert group up to now and presenting the aims to achieve in 2009 in areas of legal barriers, business requirements and network and standards. 
More information on the subject e-invoicing and related such as the Single Euro Payments Area (SEPA) and the intentions and ambitions on the European scale, please visit the website of the European Commission concerning e-invoicing.

First release of OASIS UBL 2.0 IDD begins public review

November 25, 2008  |  Adoption

The first set of UBL 2.0 data dictionary translations is now out for public review. The first set of UBL 2.0 data dictionary can be downloaded from
Created by OASIS UBL localization subcommittees (LSCs) to aid in global UBL deployment, this package provides translations of the 1900+ standard UBL business term definitions into Japanese, Italian, and Spanish.
The International Data Dictionary (IDD) provides speakers of those languages with a key to the meanings of the standardized XML tags used in UBL 2.0 business documents. The translations are provided as ODF and Excel files using the same spreadsheet format as the data models in the OASIS UBL 2.0 Standard, as recently updated:
Subsequent releases of the IDD will include corrections based on input from the international user community and translations into other languages as they become available. Persons wishing to start a UBL localization subcommittee should contact the IDD editor and chair of the UBL TC, Jon Bosak (

Further information:
OASIS Universal Business Language (UBL) TC
Index of /ubl/os-UBL-2.0-update/mod/


Spanish Plan Avanza supports new technologies in SMEs

November 25, 2008  |  Adoption, Publications

The Plan Avanza has mobilised € 1800 million in 2006-2008 to facilitate the introduction of new technologies in Spanish SMEs. David Cierco, Director General for Development of the Information Society within the Spanish Ministry of Industry, Tourism and Trade unveiled this information on the occasion of the presentation of the Prointur project (Profesionalización del Turismo de Interior), a project funded under the Plan Avanza.
The programme ‘Avanza SMEs’ of Plan Avanza endeavours to increase the ICT level of adoption by SMEs through the introduction of sectoral solutions and eBusiness, including the introduction of eInvoicing. The implementation of these measures has been done through calls for aid, agreements with regional governments and ICT loans.

Avanza SME has several lines of action:

– outreach programmes to expand the use of the Internet and new technologies;
– provision of technological advice;
– training and awareness-raising on the efficient use of ICT;
– implementation of projects and actions to develop and adopt business solutions;
– preparation of studies and analysis;
– programmes for content creation;
– provision of computer equipment.

Mr. Cierco reminded the audience that the new plan Avanza2, “the normal evolution of the Plan Avanza,” pursues qualitative and specific objectives, through five areas of action: infrastructure, security and trust, technological training, digital content and services and industrial development.

Prointur is a project of the foundation Fundetec whose aim is to promote the use of Information Technologies and Communication Technologies (ICT) within the internal and rural tourism accommodation sector, as an instrument to professionalize the business management while increasing the activity. The initiative is funded jointly by Fundetec, the Ministry of Industry, Tourism and Trade – through the Plan Avanza – and the European Union.


Further information: Spanish Ministry of Industry, Tourism and Trade

CEN / Adobe: Intelligent PDF and XML for legally valid electronic invoicing

November 21, 2008  |  Adoption, Publications
The following publication explains a way of using Intelligent PDF to support compliante Invoicing solutions. Adobe has worked together with CEN to create a white paper in which a relatively new type PDF solution is worked out.
The PDF is an intelligent message. The PDF document offers not only an optical readable invoice, but also billing data extracted in XML. Besides this, even charging can be audited.

Read the entire article here:


ePractice: European Electronic Invoicing Platform introduced

November 13, 2008  |  Adoption, Publications

Following its eInvoicing initiative ‘Platform ELFA’ in the Netherlands, Dutch-based Factuurwijzer has recently set off activities in the European eInvoicing field. The aim is to raise awareness of eInvoicing while improving its implementation through the European Electronic Invoicing (EEI) Platform.
The growth of eInvoicing allows everyone to benefit from the great advantages of electronic invoicing compared to paper invoicing. The EEI Platform aims to support the implementation of eInvoicing through online participation and cooperation between individual companies, trade organisations and the public sector.

In addition, participants will benefit from the results achieved by a wide range of activities, namely, publicity, implementation, standardisation, accreditation and promotion.

Currently, a lot of effort is devoted to composing a strong international group of Founding Partners which will form the roots of this initiative. Meanwhile, over ten organisations have signed up as Founding Partners, or participants with the EEI Platform.

EEI Platform is a variant of the Dutch Electronic Invoicing Platform (ELFA), a grouping of organisations directly or indirectly linked to electronic invoicing: software providers, industry associations, government institutions and users.

In the Netherlands, Platform ELFA plays an important part in the implementation process of eBilling while providing substantial information, news and background documentation through its interactive website. In addition, it is possible for audiences to communicate with each other on eInvoicing and related topics via several social tools.

Participation in the EEI Platform is not only suitable for specialists such as billing service providers. It is also possible for users, banks, public institutions, educational institutions and industry associations to join and benefit from this initiative. Furthermore, organisations whose activities are neighbouring the main sectors, such as credit-management organisations and financial institutions, are also invited to participate.


EU: Prototype IDABC eInvoicing and eOrdering project ready

November 10, 2008  |  Adoption

The European Commission IDABC eInvoicing and eOrdering project team has recently reached an important milestone: the delivery of the prototype. It allows the sending of an XML invoice to the Commission’s e-PRIOR system and the automatic integration in the back-office system after a number of validations. The major next step is a real-life pilot with a number of IT suppliers.
The e-PRIOR (electronic PRocurement, Invoicing and ORdering) prototype has been developed inside the Commission’s infrastructure and is hosted in its datacentre.

The prototype currently supports:
– the sending of an XML invoice through secured web services;
– the sending of a separate attachment;
– the sending of a status request message, which returns the status of the invoice.

User access, logging and a business document viewer have also been implemented.
The prototype was demonstrated to the IDABC programme’s Technical Working Group and formally endorsed by the ‘Pan-European eGovernment Services Committee’ (PEGSCO) which is the IDABC programme’s management committee.
The next project phase includes:
– Running a real-life pilot with a number of existing IT and telecom suppliers;
– Organising a post-pilot workshop to share the lessons learnt of the pilot;
– Developing additional use cases, including disputes and credit notes;
– Analysing the eOrdering process.

This phase should be completed before the summer holiday of 2009. During the final phase, the pilot will be extended with the additional use cases whilst the eOrdering process is being developed.

Final step
As a final step, all project deliverables will be packaged for dissemination. Collaboration with other eInvoicing and standardization initiatives is seen as very important, and contributions have been made to:

– The Expert Group on eInvoicing
– The PEPPOL project
– The CEN/BII workshop, where the IDABC eInvoicing and eOrdering project team is now even chairing the subgroup working on the usage of code tables.

A major contribution has been made towards the redefinition of the profiles, making them modular and complementary, resulting in decoupling the profiles from any message standard like UBL or UN/CEFACT.
Where applicable or possible, concepts and tools have been re-used from Member States, such as the NES/UBL XML formats and profiles, stylesheets and validator tools. Member States will equally be able to re-use deliverables and results from this project, such as XML definitions, stylesheets, approaches or concepts, programming code and architecture documents.

Further information:
e-PRIOR case in ePractice IDABC website
eProcurement news & good practice
e-PRIOR demo on You Tube


e-Invoicing adoption continues to skyrocket

November 8, 2008  |  Adoption, Publications

Prediction by GXS Senior Marketing Manager, Rochelle Cohen   

2008 will see a veritable explosion in the adoption of e-invoicing to help businesses automate their accounting processes. Businesses are increasingly applying technology to automate their procure-to-pay process and gain the dramatic business benefits that have been documented in numerous case studies and benchmarks. When e-invoicing is integrated with automated workflow and e-payments—which over 90 percent of large enterprises are doing or planning to implement—it enables companies to not only reap significant hard dollar cost savings from reduced operational costs associated with handling paper, but also to take advantage of discounts that can add millions of dollars to the company’s bottom line.
Furthermore, more companies are taking advantage of the opportunity brought about by this “perfect storm” of automation to gain even greater savings by leveraging prorated discount structures or discounts negotiated once invoices are ready to be paid. 
Further fueling the adoption of e-invoicing are electronic invoicing legislation, such as the EU Council Directive 2001/115/EC which allows the electronic invoice to serve as the legal invoice in the European Union, and the availability of third party service providers that now offer a broad range of translation, protocol mediation and regulatory compliance services. These services enable companies to overcome the barriers that have prevented 100 percent trading partner participation in the past.
For example, now even small trading partners can participate in e-invoicing programs without changing their current processes. And, suppliers are beginning to welcome the opportunity because they recognize the benefits they too will receive; this is particularly true when buyers promise faster payments in return for electronic invoicing. Furthermore, buyers who do business with international suppliers can rely on the third party service provider to ensure that varying local government regulations are satisfied. 2008 will be a breakthrough year for e-invoicing. The business case is clear, technology options providing seamless integration with in-house are readily available and the e-invoicing adoption rate has been growing steeply and steadily.

Read the full article here

Survey shows that German users are not yet familiar with e-invoices

October 31, 2008  |  Adoption, Publications

An Itella survey among German visitors of this year’s DMS (Digital Management Solutions Expo) proves that there is still much confusion on the subject of electronic invoices.
About 90% of the surveyed visitors in Cologne believed that violations of the German Signature Act have serious consequences such as fines, warnings or non-recognition of the invoice. On the other hand, only 19% knew that without Qualified Electronic Signature (QES), the tax is not claimed or a tax audit can be reclaimed. Moreover, nearly half of all respondents feels extremely badly informed regarding electronic invoices.
The aim of this survey was to gain background information about the low distribution of electronic invoices and QES in Germany which was the result of an earlier study by Itella. An electronic invoice -combined with QES for over 96% of DMS respondents- offers the ideal mix of safety, reliability and practicality. However, according to the original study only 30% of the companies use electronic forwarding methods. 50% of the surveyed visitors consider lack of confidence in safety and the lack of acceptance by the business as the main reasons for the low adoption level.
“Concerns about security are largely unjustified,” says Raimund Schlotmann, CEO of Itella Germany. “When it comes to security, the qualified electronic signature – especially for complete implementation by a service provider – is a fast, simple and reliable solution. We therefore even recommend to apply the QES in building consumer confidence. Neither senders nor receivers bear additional expenses if a service provider is on board. In comparison to the paper bill, the security even increases.”
Also, the potential savings in the editing workflow are not clear to most DMS visitors. Two-third of the respondents thought that an automated data input and output would save 10 to 50% in document processing. “These estimates are very conservative because the savings are often much higher: up to 90% is possible,” says Raimund Schlotmann. “Companies do not know how much time and money they spend unnecessarily.”

Case: NemHandel – Open Infrastructure for Danish E-Business

October 16, 2008  |  Adoption, Publications

In 2007 the Danish National IT & Telecom Agency (NITA) launched a national open e-business framework ‘NemHandel’ (literally ‘EasyTrade’), based on a new national service-oriented infrastructure and utilizing state-of-the-art open standards to do e-business transactions business to government and business to business via the internet. The national open e-business framework supports reliable, secure and asynchronous exchange of business messages, e.g. invoices, across heterogeneous networks, including the internet.
Since 2005 suppliers to the Danish public sector have been required by law to send invoices electronically, which affects approximately 70% of all Danish businesses, and thus electronic invoicing in the public sector is a key driver for the initiative. However the ‘NemHandel’ initiative also aims more widely in a business-to-business context to replace less cost-effective solutions, such as the scanning-based digitalisation of paper invoices, as well as to pave the way for more comprehensive digitisation of a range of e-business processes to reduce administrative burdens in Danish businesses. Please see the Danish eInvoice Solution.
As part of the ‘NemHandel’ initiative, NITA has developed a basic open source ‘NemHandel’ application for the exchange of e-business documents, e.g. electronic invoices, via the internet. The open source application is freely available through the ‘Softwarebørsen’ open source software exchange to public sector institutions, private businesses, and to IT vendors who may incorporate the technology in their own commercial products. A number of commercial IT vendors have already and others are in the process of integrating the ‘NemHandel’ technology into their products so that documents may be exchanged directly between existing IT solutions. Likewise a range of existing commercial service providers, e.g. banks and operators of value added networks (VAN) and other proprietary solutions, are looking to connect their individual networks to the NemHandel infrastructure.

Read more on epractice

Commission proposes clear legal framework for innovative payment solutions

October 13, 2008  |  Adoption

The European Commission has put forward a proposal revising the current rules governing the conditions for issuing electronic money in the EU. The proposal follows extensive consultation (see IP/05/930) which showed that the current rules, dating from 2000, have hindered the take-up of the electronic money market, hampering technological innovation. The revised rules will facilitate market entrance for new providers and contribute to develop an industry whose expected volume could reach up to EUR 10 billion by 2012.
Internal Market Commissioner Charlie McCreevy said: “The e-money industry has significant untapped growth potential. I believe that the new rules will accelerate the up-take of electronic money in Europe. These modern rules will foster competition and innovation, while ensuring market confidence and a high level of protection for consumers. This will be an important contribution to our broad objective of creating a Single Market for electronic payments.”

Proposed new rules for issuing e-money

The proposal provides for a modern and coherent legal framework for issuing electronic money, with the aim of promoting the emergence of a true single market for electronic money services in the European Union. The main innovations proposed are as follows:
a technologically neutral and simpler definition of “electronic money”, covering all situations where the payment service provider (an e-money institution or a credit institution) issues a prepaid stored value in exchange of funds. Electronic money is therefore defined as monetary value stored electronically on receipt of funds and which is used for making payment transactions. This definition covers e-money held on payment devices in the holder’s possession (pre-paid cards or electronic purse) or stored remotely at a server (network or software money).
a new prudential regime, ensuring greater consistency between prudential requirements of electronic money institutions and payment institutions under the Payment Services Directive 2007/64/CE (IP/07/1914). The new prudential requirements include an initial capital of EUR 125.000 enabling market entrance for smaller players and a new formula to determine ongoing capital. The waiver regime, according to which small entities can obtain derogation for some of the authorisation requirements, is aligned with that of payment institutions under the Payments Services Directive, and anti-money laundering requirements are updated.
a clarification of the application of redemption requirements, with special reference to their application to mobile telecommunications. Consumers would have the right to claim back their electronic money at any moment, under conditions laid down by the new rules.
The E-Money Directive (2000/46/EC) sought to facilitate access by non-credit institutions to the business of e-money issuance. However, electronic money is still far from delivering the full potential benefits that were expected at the time of its adoption and is not yet considered a credible alternative to cash. Figures on the limited number of fully licensed electronic money institutions or on the low volume of electronic money issued demonstrate that electronic money has not yet really taken off in most of the Member States. The evaluation of the application of this Directive has shown that some of its provisions seem to have hindered the take-up of the electronic money market, hampering technological innovation.
The proposal aims at enabling new, innovative and secure electronic money services to be designed, providing market access to new players and fostering real and effective competition between all market participants. As all provisions have been amended and the structure was revised, it is proposed to repeal the existing E-Money Directive and replace it by a new directive. The proposal now passes to the European Parliament and the Council of Ministers for consideration.

The proposal is available here